Ref: Website Proposal

Dear Trevor, thank you for the opportunity to submit a proposal for your new website. We are thrilled to have the chance to work with Dunchideock Parish Council and provide our expertise.

With over 20 years of experience in the industry, you can rest assured that you are in safe hands. At Parish Web & Host, we understand the importance of delivering a website that not only meets your specific requirements but also aligns with the values and objectives of the Parish Council.

We believe in building long-term partnerships that are mutually beneficial, and our goal is to develop a website that serves your immediate needs and also supports your Parish Council’s future growth and objectives.

Our approach to website development encompasses cutting-edge technology and design with a focus on accessibility, security, and scalability. We understand the importance of maintaining transparency, adhering to industry best practices and following relevant regulatory guidelines. Rest assured, our team is equipped with the knowledge and expertise to create a website that meets the highest standards of quality and compliance.

Local Government Parish and Town Council Websites (WCAG) 2.2 Compliant.

For a one off payment and an annual hosting fee you will receive a stunning Parish Council website that will serve you and your community. It’s easy to keep up to date, and it’s a pleasure for visitors to explore and use. All our websites are (WCAG) 2.1 Compliant.

Parish Web and Host is a Narkedesign Limited company who has a vast experience in website design and development for over 22 years, so you can be assured of all the support you need it.

It doesn’t matter where you are in the UK, our process for coming on board is straight forward, we don’t talk jargon unless you want us to, and we’re always ready at the end of the phone if you want to speak to a real person!

When it comes to website development, navigation plays a crucial role in ensuring a seamless user experience.

Our approach to navigation design revolves around simplicity and clarity. We carefully craft menus and graphical links that are intuitive and easy to understand, ensuring that users can quickly find the information they need. By organising content into logical categories and subcategories, we help users locate relevant pages and navigate through your website with ease.

We also prioritise accessibility in our navigation design. We adhere to web accessibility standards, ensuring that individuals with disabilities can navigate your website using assistive technologies. We implement proper heading structures, provide alternative text for graphical links, and ensure keyboard accessibility, allowing all users to access and interact with your website’s navigation elements.

To create better navigation, we employ techniques such as dropdown menus, breadcrumb navigation, and search functionality. Dropdown menus provide a hierarchical view of your website’s content, allowing users to explore different sections effortlessly.

Breadcrumb navigation helps users understand their current location within the website’s hierarchy and provides a convenient way to navigate back to previous pages. Additionally, our search functionality enables users to quickly find specific information by entering relevant keywords.

By implementing these strategies, we aim to enhance the overall user experience of your website. Our goal is to create a navigation system that is both visually appealing and functional, providing visitors with a smooth and intuitive journey through your website’s pages.

Uploading Minutes and Agendas through Document-Management

Simplified Document Management

As part of their transparency obligations, parish councils are required to publish agendas and minutes of their meetings for public access. Our website platform makes this process straightforward and efficient by utilizing hyperlinks to PDF documents.

This approach ensures:

Ease of Use: Uploading agendas and minutes is as simple as attaching a document to an email. Hyperlinks to the files are automatically created, ensuring a clean and organized presentation on your website.
Flexibility: Front end File names can be updated or adjusted at any time without disrupting the existing hyperlinks, making it easy to maintain keep file name consistent for both you and the end user.
Accessibility: By linking directly to PDF documents, the information is readily available to the public in a widely compatible format, meeting transparency requirements effortlessly.
Organized Media Library: To keep your documents and images easily accessible, your website comes equipped with a fully integrated media library. This feature allows you to upload, store, and manage your files in one central location, ensuring everything is well-organized and easy to find.

Our solution gives you full control over your document uploads while eliminating unnecessary complexity, enabling your council to stay compliant and focused on serving your community.

News section

We recommend the integration of a dynamic news/blog into your new website, empowering your local community with up-to-date information. Our solution will incorporate visually appealing images and engaging content, user-friendly navigation, and powerful search functionality, offering numerous benefits to your website and its users.

Visual Appeal: It is important that all your images are soured responsibly and that you have permission to use them. When we hand over your website, we provide a library of Royalty Free images, already optimised for the web. More images can be downloaded from pixabay.com

Engaging Content: With just 4 steps to create a new post, content can be created quickly. From breaking news to local events, inspiring stories, and in-depth features, your news blog can cater to a wide range of interests. By providing valuable and relevant content, you’ll attract and retain more visitors, increasing website traffic and fostering a sense of belonging within your community.

User-Friendly Navigation: Navigating through a website should be effortless, and we will ensure that the news blog seamlessly integrates into your existing website structure. Our intuitive navigation system will enable users to explore articles, categories, and sections effortlessly. With easy-to-access menus and clear organisation, visitors will have a seamless browsing experience, enhancing their engagement and satisfaction.

Events Calendar.

Adding events for your Village Hall, Sports & Clubs could not be easier.

The Modern Events Calendar is a great way to display all your events and if you wish to use it as a booking system then there’s the Pro version.

Modern Events Calendar, provides you with tons of features and options to create and manage your events.

Find out more

Website Events Calendar for Parish Councils

Data Migration

Depending on the access provided to your current site, these are the ways we can migrate your content.

If we can gain admin access then we can export your current site and import it to your new one.
failing this, if we can get FTP access then we can migrate your website entirely.
If the above two methods are not available then it’s down to old fashioned copy and pasting – this is the most costly in terms of time.

We allocate 2 days to create your new website, and we will add as much contents as we can in the time available. So whilst we say below we give you 4 additional pages, we’ll add as many as we can for you. Any further work can be purchase at £45ph or £280per day, or just provide a budget. Alternatively, you can continue adding more content after your training.

Email Service

Included in your annual hosting plan, we provide you with unlimited email accounts. Each email accounts comes with 10Gb of storage

Setup your email on any device, phone, tablet, laptop…

Free Unlimited Mailboxes (IMAP)
Catch-all Address Support
Email Forwarders
Autoresponders
Webmail (Cloud Email)

Find out more

Your Premium Hosting plan:

All Websites are hosted on our secure UK Servers.
Websites are scanned for malware every day.
Your Website and Email is backed up (emails 30 days website 60 days)
We provide a FREE SSL Security certificate ( with our DNS)
Your website will automatically update itself.
You get Unlimited Storage.
Free Unlimited Email Accounts – each with a massive 10gb storage.
Additional Webmail service to access your emails.
FREE support.
FREE Training.

Features

You get your own admin access.
Add users to spread workload.
You can update or add anything, including Minutes & Agendas, pages, posts, events…
Media Manager – Manage all your documents and images in one place.
Creative Visual editor to enhance page design.
Automatic software updates
No hidden charges

Pricing Summary

Website Build

We offer a straightforward, affordable website solution for Parish and Town Councils. Our pricing is fixed and transparent:

£379 for a professionally designed website
£100 for an optional news section
£100 for an optional events calendar

Each website is built within 1.5 days, ensuring a high-quality and efficient service. As some websites require more content or customization than others, we offer two options if additional work is needed:

Additional Development Time – You can choose to pay for extra time if you’d like us to continue building your site beyond the initial 1.5 days.
Self-Completion with Support – We provide full training and ongoing support so you can easily complete and manage your website yourself.

This approach keeps costs predictable while ensuring you get a website that meets your council’s needs. If you have any questions, we’re happy to help!

Website Hosting £225pa

Including:

Unlimited Storage
Unlimited Email Accounts
Webmail
Malware security
Website Updates
60 days of Website Backups
30 days of Email Backups
Free Training
Free Support

Including:

FREE SSL Security Certificate*
Media Library Manager
A new and agreed navigation and page structure
Admin Logins

Recommended Website Options

News Section – £100

Create news posts to keep the community up to date with what happening in their community.

Domain name management

Domains are £26pa (Free Emails are included as per your hosting package)

Your choices are:

As you are currently without a clerk we can not provide a .gov.uk domain, so I recommend one of the following:

Dunchideock-pc.org.uk
Dunchideockparishcouncil.org.uk
Dunchideockcouncil.org.uk

Time Scales

From the beginning of June.

Your Pricing Summary:

Website £379 (one off cost)
Annual Hosting inc email: £225
Annual Gov Domain: £26 per year

Total: £630

Providing us with your Data:

Sitemap (list of pages, Example Template xls)
Page content – in Word Doc
Policy Documents – In PDF format
Agendas & Minutes – In pdf format (using a clear file format)
Financial documents – In pdf format (using a clear file format)
Images: Large please so we can crop and resize.

Content can be sent via Wetransfer.com for free (up to 2gb)

Parish Web&Host supporting Parish and Town Councils nationwide.

Parish References

Perranarworthal Parish Council
Clerk: Tomas Hill
clerk@perranarworthal-pc.gov.uk
www.perranarworthal-pc.gov.uk

Hetton Town Council – Graeme Creedy
townclerk@hettontowncouncil.gov.uk
https://hettontowncouncil.gov.uk
Tel: 01915616600 – County Durham

Ferryhill Town Council – Leeanne Owens
enquiries@ferryhill.gov.uk
Ferryhill Town Council
Tel: 01740 652157 – County Durham

Doddington PC – Roger Wilkin
clerk@doddingtonparishcouncil.gov.uk
https://doddingtonparishcouncil.gov.uk
Tel: 01354 740323

Isfield Parish Council
Clerk Lee Dunkley
clerk@isfieldparishcouncil.gov.uk
https://isfieldparishcouncil.gov.uk

Chisworth PC – Alyson Darkins:
clerk@chisworthparishcouncil.org.uk
https://www.chisworthparishcouncil.org.uk
Tel: 01457 857784

Next steps

If you would like any further information please don’t hesitate to ask as I’m sure you may have a few questions.

Timescales: It takes approximately 2 weeks to complete your new website.

Thank you for your consideration and I look forward to hearing from you.

Kind regards

Mark Dolan – 07399417567

Email: mark@parishwebandhost.co.uk

Frequently Asked Questions

If I have my email accounts with a separate company, is this a problem?

No, we just keep your domains email dns records the same and point the website part to our servers. This way there is no change to your email setup.

Do we need to have our domain name registered with Parish Web&Host?

No, you can keep your domain with anyone you like, it won’t affect our service to you. We would always recommend that if you manage the domain yourselves, that you use the domains clerk@ email address as the registered email with your providers account.

Does Parish Web&Host provide free SSL security certificates?

Yes, however we do require that your domains nameservers are pointing to us. If you are not transferring your domain to us and wish to keep your current nameservers, we would need to provide you with another SSL certificate that costs £84pa.

If we transfer our domain to you are there any fees?

No, there are no fees for migrating you domain. If you transfer a domain to us, you will only be billed on your set renewal date.

Do you charge for email accounts

No, you can create as a many email accounts as you like for Free!, they come with 10gb of storage each and we also include an archived backup for 30 days.

Does your Hosting service have any data storage limits?

At Parish Web&Host, you get unlimited storage.

What type of admin access do we get?

We provide you with full admin access, if you would prefer we can limit this access to just updating the content.