Ref: Website Migration

Dear Diane,

Thank you for the opportunity to submit a proposal. We are excited about the possibility of collaborating with you and your 11 Parish Councils. We understand that your focus is on finding a new hosting platform and domain management service, while website support will remain under Eyelid’s responsibility. However, we are happy to provide support for hosting and domain-related matters to both you and Eyelid. If you would like to grant Eyelid access to the cPanel for each Parish, we can arrange this.

With over 20 years of experience in the industry, you can rest assured that you are in safe hands. At Parish Web & Host, we understand the importance of delivering a website that not only meets your specific requirements but also aligns with the values and objectives of the Parish Council.

We believe in building long-term partnerships that are mutually beneficial, and our goal is to develop a website that serves your immediate needs and also supports your Parish Council’s future growth and objectives.

In this proposal we will detail the Migration, transfer and support of your websites and domain names.

Data Migration

Seamless Migration to Our Platform

We understand the importance of maintaining continuity and minimizing disruption during the migration process. Our team has developed a specialized migration tool that allows us to seamlessly transfer your existing WordPress website to our platform. The entire process is automated and efficient, ensuring no data or functionality is lost during the transition.

Post-Migration Health Check and Accessibility Audit

Once the migration is complete, we will conduct a comprehensive health check to verify that all aspects of your website are functioning as expected. This includes ensuring that pages, links, media, and forms are fully operational and error-free.

We will also run an accessibility audit to ensure your website complies with the latest Web Content Accessibility Guidelines (WCAG). Accessibility is crucial for serving all members of your community effectively, including those with disabilities, and we’ll make recommendations or implement improvements as needed to bring your site up to standard.

.gov.uk Domain Transfer

As part of the migration process, we will handle the transfer of your existing .gov.uk domain to our platform. This requires written permission from your organization, which we will guide you through. Once granted, we will manage the technical aspects of the transfer on your behalf.

A Stress-Free Experience

We recognize that your focus should be on serving your community, not on technical website details. Our migration process is designed to be stress-free for you. From start to finish, we handle every aspect of the migration, health checks, accessibility improvements, and domain transfer. No technical assistance or intervention is required from the parish clerk or your team. You can relax knowing that your website is in expert hands.

Email Migration Services

Hassle-Free Email Transfer

For parishes currently using IMAP email services, we offer a complete email migration solution to ensure a seamless transition to our platform. Our team will securely transfer all your existing emails, folders, and configurations to your new accounts, preserving the structure and content of your email communications. This process is managed entirely by our experts, ensuring no loss of data or disruption to your operations.

Enhanced Email Accounts

Once migrated, your new email accounts will come with a generous 10GB of storage per user, providing ample space for day-to-day correspondence and file storage. If additional space is needed, we offer flexible upgrade options to accommodate your growing requirements.